How to Modify Items or Pricing of Recurring Invoices After Initiation

Introduction

This article provides a comprehensive guide for modifying the items or pricing of recurring invoices after they have already been set up. Understanding these procedures is crucial for managing and updating recurring invoices efficiently.

Contents

1. Understanding Automatic Payment Generation in Recurring Invoices
2. Editing Invoices with Pending Automatic Payments
3. Modifying Future Recurring Invoices
4. Implications of Modifications on Future Payments
5. Managing Outstanding Payments After Modifications

1. Understanding Automatic Payment Generation in Recurring Invoices

Recurring invoices that have an associated payment method will automatically generate future payments at the time of invoice creation. This facilitates seamless transaction processing.

2. Editing Invoices with Pending Automatic Payments

When altering an invoice with a pending automatic payment:

• Editing Process: Adjust the total on the invoice as needed.
• Payment Cancellation: Manually cancel the pending automatic payment.
• Reapplying Payment: After cancellation, a manual payment must be applied to reflect the revised invoice total.

3. Modifying Future Recurring Invoices

To influence upcoming invoices in a series:

• Edit the Most Recent Invoice: Any changes made to the last invoice in a recurring group will automatically apply to future invoices.
• Propagating Changes: This ensures consistency across the invoice series.

4. Implications of Modifications on Future Payments

After modifying the most recent invoice:

• Automatic Payment Adjustment: New future payments will automatically align with the updated total cost on the invoice.
• Reflecting New Totals: This ensures that future payments match the revised invoice amounts.

5. Managing Outstanding Payments After Modifications

For payments that are already outstanding:

• Review Outstanding Payments: Check all existing payments against the modified invoice totals.
• Adjusting Mismatched Payments: If the payments don’t match the new total, you have two options:
  • Cancel and Reapply: Cancel the payments and apply them manually.
  • Supplemental Payments: Apply additional payments to cover any difference.